Pages

Sunday, 15 July 2018

Provisional All India Seniority List of Postmaster Grade-III as on 31.12.2016


Click to View the Seniority List


Source : http://utilities.cept.gov.in/dop/pdfbind.ashx?id=2890

DOPT Master Circular on Probation / Confirmation in Central Services

DOPT Master Circular on Probation / Confirmation in Central Services 



28020/3/2018 – Estt.(C) 
Government of India 
Ministry of Personnel, Public Grievances & Pensions 
(Department of Personnel & Training) 

North Block, New Delhi 
Dated : 02nd July, 2018 

OFFICE MEMORANDUM 

Subject : Master Circular on Probation / Confirmation in Central Services – reg  
The undersigned is directed to refer to this Department’s OM No 28020/1/2010 dated 21,07,2014 on the above subject and to say that guidelines / instructions regarding Probation and Confirmation have been issued from time to time. It is now proposed to farther consolidate these instructions to provide clarity and ease of reference. 

2, Below the Master Circular is finalised, it is furnish comments / views in this regard. if any by 16.07.2018 to the undersigned at the email address : jha.sn@nic.in 
(Surya Narayan Jha) 
Under Secretary to the Government of India 
 +.+.+
No. 28020/3/2018-Estt(C)
Government of India
Ministry of Personnel, PG and Pension
Department of Personnel & Training
North Block, New Delhi
Dated   June, 2018


Subject: Master Circular on Probation/Confirmation in Central Service - Reg.

The undersigned is directed to refer to this Department's O.M. No. No. 28020/3/2010-Estt(C) dated 21.07.2014 wherein consolidated instructions on Probation/Confirmation where issued.

It has been decided to further consolidate the instructions/guidelines in relation to probation and confirmation as a Master Circular to provide clarity and ease of reference.  The Master Circular issued vide O.M. dated 21.7.2014 has been suitably updated as on date and the same is enclosed.  The list of O.Ms. issued till date is at Appendix.

Sd/-
(N. Sriraman)
Director (Establishment)


MASTER CIRCULAR ON PROBATION AND CONFIRMATION IN CENTRAL SERVICES 

PROBATION 

1. A person is appointed on probation in order to assess his suitability for absorption in the service to which he has been appointed. Probation should not, therefore, be treated as a mere formality. No formal declaration shall be necessary in respect of appointment on probation. The appointing authority may declare successful completion, extend the period of probation or terminate the services of a temporary employee on probation, on the basis of evaluation of performance. 

2. Probation is prescribed when there is direct recruitment, promotion from one Group to another or for officers re-employed before the age of superannuation. The probation shall stand successfully completed on issue of orders in writing. It is, however, not desirable that a Government servant should be kept on probation for long periods. 

3. Instead of treating probation as a formality, the existing powers to discharge probationers should be systematically and vigorously used so that the necessity of dispensing with the services of employees at later stages may arise only rarely. 
4. Concentration of attention on the probationer’s ability to pass the probationary or the departmental examination, if applicable, is essential part of the qualification for confirmation but not the most important part. There should be a very careful assessment of the outlook, character and aptitude for the kind of work that has to be done in the service before a probationer is confirmed. 

5. A probationer should be given an opportunity to work under more than one officer during this period and reports of his work obtained from each one of those officers. The probation reports for the whole period may then be considered is fit to be confirmed in service. For this purpose, separate forms of report on the probationers should be used, which are distinct from the usual Annual Performance Appraisal Report (APAR) forms. The probation reports, unlike APAR, are written to help the supervising officer to concentrate on the special needs of probation and to decide whether the work and conduct of the officer during the period of probation or the extend period of probation are satisfactory enough to warrant his further retention in service or post. The probation reports thus do not serve the purpose for which the APARs are written and vice versa. Therefore, in the case of all probationers or officers on probation, separate probation reports should be written in addition to the usual APARs for the period of probation. 

6. Save for exceptional reasons, probation should not be extended for more than a year and in no circumstance an employee should be kept on probation for more than double the normal period. 

7. A probationer, who is not making satisfactory progress, should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self-improvement. This can be done by giving him a written warning to the effect that his general performance has not been such as to justify his confirmation and that, unless he showed substantial improvement within a specified period, the question of discharging him would have to be considered. Even though this is not required by the rules, discharge from the service being a server, final and irrevocable step, the probationer should be given an opportunity before taking the drastic step of discharge. 

8. During the period of probation, or any extension thereof, candidates may be required by Government to undergo such courses of training and instructions and to pass examinations, and tests (including examination In Hindi) as Government may deem fit, as a condition to satisfactory completion of the probation. 

MANDATORY INDUCTION TRAINING 

9. In all cases of direct recruitment there should be a mandatory induction training of at lest two weeks duration. Successful completion of the training may be made a pre-requisite for completion of probation. The syllabus for the training may be prescribed by the Cadre authorities and the Training Division of DOPT can be consulted, if required. The recruitment rules for all posts, wherever such a provision does not already exist, may be amended to provide for such mandatory training. Till such time as the Recruitment Rules are amended, a clause on the above lines may be included in the offer of appointment. 

PERIOD OF PROBATION 

10. The period of probation is prescribed for different posts/services in Central Government on the following lines: 

S.No
Method of appointment
Period of probation
Promotion
1
Promotion from one grade to another but within the same group of posts e.g. from Group ‘C’ to Group ‘C’.
No probation.
2
Promotion from one Group to another e.g. Group ‘B’ to Group ‘A’
2 years or the period of probation prescribed for the direct recruitment to the post, if any.
DIRECT RECRUITMENT
3
(I) For direct recruitment to posts except clause (ii) below
(ii) For direct recruitment to posts *carrying a Grade Pay of Rs. 7600 or above or to the posts to which the maximum age limit is 35 years or above and where no training is involved, Note: Training includes on the job or ‘Institution training”
2 years
1 year
4
Officers re-employedbefore the age of superannuation
2 years
5
Appointment on contract basis, tenure basis, re-employment after superannuation and absorption
No probation

(A) DIRECT RECRUITMENT 

If a Government servant is appointed to another post by direct recruitment either in the same department or a different department, it may be necessary to consider him for confirmation in the new post in which he has been appointed by direct recruitment irrespective of the fact that the officer was holding the earlier post on a substantive basis. Further confirmation in the new entry grade becomes necessary because the new post may not be in the same line or discipline as the old post in which he has been confirmed and the fact that he was considered suitable for continuance in the old post (which was the basis for his confirmation in that post) would not automatically make him suitable for continuance in the new post the Job requirements of which may be quite different from those of the old post. 

(B) PROMOTION 

(i) Persons who are inducted into a new service through promotion shall also be placed on probation but there shall be no probation on promotion from one grade to another but within the same group of posts, except when the promotion involves a change in the Group of posts in the same service, e.g. promotion from Group ‘B’ to Group ‘A’ in which case the probation would be for the prescribed period. 

(ii) If the recruitment rules do not prescribe any probation, an officer appointed on regular basis (after following the prescribed DPC procedure, etc.) will have all the benefits that a person confirmed in that grade would have. 

(C) APPOINTMENT ON CONTRACT BASIS, TENURE BASIS, RE-EMPLOYMENT AFTER SUPERANNUATION AND ABSORPTION 

There shall be no probation in the cases for appointment on contract basis, tenure basis, re-employment after superannuation and absorption. 

LEAVE TO PROBATIONER, A PERSON ON PROBATION 

11. A person appointed to a post on probation shall be entitled to leave under the rules as a temporary or a permanent Government servant according as his appointment is against a temporary or a permanent post. Where such person already holds a lien on a permanent post before such appointment, he shall be entitled to leave as a permanent Government servant. 

12. The period of joining time availed of by a probationer on return from leave should be counted towards the prescribed period of probation if but for the leave, he would have continued to officiate in the post to which he was appointed. 

13. If, for any reason, it is proposed to terminate the services of a probationer, any leave which may be granted to him shall not extend – 
  • (i) Beyond the date on which the probation period as already sanctioned or extended expires, or 
  • (ii) Beyond any earlier date on which his services are terminated by the orders of an authority competent to appoint him. 
EXTENSION OF PROBATION PERIOD 

14. If during the period of probation, a probationer has not undergone the requisite training course or passed the requisite departmental examinations prescribed (proficiency in Hindi, etc.), if any, the period of probation may be extended by such period or periods as may be necessary, subject to the condition that the total period of probation does not exceed double the prescribed period of probation. 

15. The Appointing Authority may, if it so thinks fit, extend the period of probation of a Government servant by a specified period but the total period of probation does not exceed double the normal period. In such cases, periodic reviews should be done and extension should not be done for a long period at one time. 

16. Where a probationer who has completed the period of probation to the satisfaction of the Central Government is required to be confirmed, he shall be confirmed in the Service/Post at the end of his period of probation, having been completed satisfactorily. 

17. Some employees are not able to complete the probation on account of availing leave for long duration during probation period. In such cases if an employee does not complete 75% of the total duration prescribed for probation on account of availing any kind of leave as permissible to a probationer under the Rules, his/her probation period may be extended by the length of the Leave availed, but not exceeding double the prescribed period of probation. 

TERMINATION OF PROBATION 

18.The decision whether an employee should be confirmed or his probation extended should be taken soon after the expiry of the initial probationary period, that is within six to eight weeks, and communicated to the employee together with the reasons in case of extension. A probationer who is not making satisfactory progress or who shows himself to be inadequate for the service in any way should be informed of his shortcomings well before the expiry of the original probationary period so that he can make special efforts at self-improvement. 

19. On the expiry of the period of probation, steps should be taken to obtain the assessment reports on the probationer to:- 
  • i. Confirm the probationer/issue orders regarding satisfactory termination of probation, as the case may be, if the probation has been completed to the satisfaction of the competent authority; or 
  • ii. Extend the period of probation or discharge the probationer or terminate the services of the probationer as the case may be, in accordance with the relevant rules and orders, if the probationer has not completed the period of probation satisfactorily. 
20. In order to ensure that delays do not occur in confirmation, timely action must be initiated in advance so that the time limit is adhered to. 

21. If it appears to the Appointing Authority, at any time, during or at the end of the period of probation that a Government servant has not made sufficient use of his opportunities or is not making satisfactory progress, the Appointing Authority may revert him to the post held substantively by him immediately preceding his appointment, provided he holds a lien thereon or in other cases may discharge or terminate him from service. 

22. A Probationer reverted or discharged from service during or at the end of the period of probation shall not be entitled to any compensation. 

CONFIRMATION 

23. If, during the period of probation or any extension thereof, as the case may be Government is of the opinion that an officer is not fit for permanent appointment, Government may discharge or revert the officer to the post held by him prior to his appointment in the service, as the case may be. 

24. Confirmation will be made only once in the service of an official which will be in the entry grade post/service/cadre provided further confirmation shall be necessary when there is fresh entry subsequently in any other post/service/cadre by way of direct recruitment or otherwise. Confirmation is de linked from the availability of permanent vacancy in the grade. In other words, an officer who has successfully completed the probation, as prescribed under relevant rules, may be considered for confirmation. A specific order of confirmation will be issued when the case is cleared from all angels. 

25. On satisfactory completion of the period of probation or extension thereof, the Government may confirm a temporary Government servant to his appointment from the date of completion of the period of his probation or extension thereof. 

26. The date from which confirmation should be given effect to is the date following the date of satisfactory completion of the prescribed period of probation or the extended period of probation, as the case may be. The decision to confirm the probationer or to extend the period of probation as the case may be should be communicated to the probationer normally within 6 to 8 weeks.Confirmation of the probationer after completion of the period of probation is not automatic but is to be followed by formal orders. As long as no specific orders of confirmation or satisfactory completion of probation are issued to a probationer, such a probationer shall be deemed to have continued on probation. 

28. Where probation on promotion is prescribed, the appointing authority will on completion of the prescribed period of probation .assess the work and conduct of the officer himself and in case the conclusion is that the officer is fit to hold the higher grade, he will pass an order declaring that the person concerned has successfully completed the probation. if the appointing authority considers that the work of the officer has not been satisfactory or needs to be watched for some more. time he may revert him to the past / service/cadre from which he was promoted, or extend the period of probation. as the case may be. 

29. Since there will be- no confirmation on promotion before an official is declared to have completed the probation satisfactorily, rigorous screening of his performance Should be made and there should be no hesitation to revert, a person to the post or grade from which he was promoted if the work of the officer during probation has not been satisfactory. 

30. A Government servant appointed by transfer would duly have been confirmed in the earlier post. fir such a case further confirmation in the new post would not be necessary and he could be treated as permanent in the new post Where. however, a Government servant who has nut already been confirmed in the old. post is appointed by transfer, if would be necessary to confirm him in the new post in such cases, he may be considered for confirmation after watching him for two years. Within that period of two years, the officer would earn two reports in the new grade and the DPC may consider his case for confirmation on the basic of these APARs. 

CGHS Chennai Hospital Updated List 2018


LIST OF EMPANELLED HEALTH CARE ORGANIZATIONS AS ON 30.05.2018 IN CGHS CHENNAI
  • Name of the Hospital
  • Address and Telephone Numbers
  • Name of Nodal Officer with Contact Number
  • NABH Accredited/Non NABH
  • Treatment Facilities

Official Transfer / Promotion Process in SAP


Use the T-Code PA30. The division or region head will use this T-Code. 



Enter the employee id in the personal number column and hit Enter.

You will get the following screen:

Click on All period and enter infotype 0 Actions and then click on overview. 
You will get the following screen:
Select the topmost record and click on copy button. 
Then you will get the following screen:
Change the start date(very important otherwise it will overwrite the previous record which we have copied) and give action type and reason for action.
Then give the new postion ID where the employee needs to be transferred (it should be a vacant post).
Then hit Enter button whenever you get any message and keep on saving your data. You will get another screen, just hit enter button for all warnings and save your entires. Hit Enter and Save unless you see record created message. One more record will be created in Actions (0000). And the employee will be successfully transferred. You can check the status in ZHR_ERDETAILS. 
Note: Do not use filled post unless it is any kind of mutual transfe

Mass Official Transfer Process (For Bulk) in SAP - CSI


Use the T-Code ZHR_MASSTRANSFER. The division or region head will use this T-Code. You will get the following screen:



Note: Please make sure not to include all types of transfer in one excel. There are various radio buttons given in the above screen. Make separate excel file for different types of transfer.
For example, you should not keep one way transfer outside division and one way transfer within division in one excel file.

Now create an excel file with the following columns:

Give the new postion ID where the employee needs to be transferred (it should be a vacant post).
Upload this excel in the above T-Code. You will get the following screen:
Press Enter button 2 times without doing any changes(Give some gap, about 1 second between the two enter buttons). You will get this screen:
and then press F3
Again press F3 and you will get the message:
And the employee will be successfully transferred. You can check the status in ZHR_ERDETAILS or PA30.
Note: Do not use filled post unless it is any kind of mutual transfer.

Establishment Register - Personal Information System in CSI


Module : Personal Information System


1. Establishment Register:
This module will be used to see the number of vacant and filled post in a Division.

T-Code: ZHR_ERDETAILS
Just enter the facility ID of your division and execute.

Then select the third column “Facility Description” and then click on “Sort in Ascending Order”.



Then you can see your offices under division in serial order. You can see the available posts there, some will be vacant and some will be filled. The post which are filled will have the employee name and ID who is sitting at that post.

Note: It is to be understood that whille transferring any employee from Office 1 to Office 2, you should first find an vacant post from Office 2 and then you will transfer that employee to that vacant post.

For example,

If you want to transfer any employee(Postal Assistant) to Andarsul S.O, you should find a vacant post as the screenshot below.


You should always note the Post ID which will always start from 3. Exampe: 30027322 in the above screenshot.

Note: If any vacant post is not available, you can create a post using the T-Code: ZHR_ERCREATE. There is one excel format which is to be uploaded there which will be provided by TCS.

5 reasons why you should not hesitate to file your ITR on your own


It’s July and one thing that is on everyone’s mind is the filing of tax returns. The Income tax department has taken several steps to ease the process and increase compliance. Some of the technology initiatives that have been undertaken by the tax department include e-payment of taxes, simplified tax return forms, e-verification of ITR-V, e-assessments etc. In addition, the tax department’s digital communication via regular e-mails, text messages and advertisements has increased awareness amongst taxpayers.
Nowadays, one should not feel hesitant in filing their income tax returns. There are several websites which also helps you filing your returns with ease.
Amarpal S Chadha, Partner and India Mobility Leader, Ernst & Young LLP  said that all these initiatives and the focus on unaccounted money have increased the taxpayer base, with the number of e-returns filed increasing to 5.28 Crore in the financial year 2016-17 from last year's 4 Crore approximately. “As tax authorities move towards greater digitisation, taxpayers should follow the developments closely to ensure compliance and hassle-free correspondence with the tax authorities,” he said.
The tax department has introduced several new features to ease down the process and reduce the complexity in filing returns. Here are 5 reasons how the filing of ITR has become easy and a quick process.
Easy to register
If it is your first time or you want to file your tax returns on your own, create your login ID on ITR filing website. It is simple, you just need to have your PAN card along with you and after that, you need to follow the steps one after the other. Once it is done, you can file your returns hassle-free.
Pre-fill text option
Over the years, the tax return forms have been re-worked for individual taxpayers. Also, additional features like the pre-fill option of the tax returns with personal information and tax details as available in the tax department’s database is a good help. Divya Baweja, Partner, Deloitte India, “Digitization has eased the onerous process of manual feeding of personal information and income/tax details. “Data already available with the tax authorities in the form of PAN and Form 26AS can be pre-populated in returns filed through ITR 1,” she said.
Pay digitally
With the introduction of e-payment, the tax can be paid anytime and anywhere. The tax department has also introduced a link in the tax return form which takes the taxpayers directly to the portal for e-payment of taxes in order to ease the process for taxpayers.
E-verification of tax returns
Verifying your tax return form has become uncomplicated. Even if you file your tax using other tax filing website, the clearing of ITR form is just a two-step process when it comes to finally verifying it at the income tax filing portal that is, visiting incometaxindia.gov.in website. Further, with the introduction of e-verification, taxpayers are no longer required to send a signed ITR-V to the Centralized Processing Centre, thus turning the whole process of verification of returns paperless and instant.
“Additionally e-verification facility through Aadhaar has done away with manual verification. Overall, one can see the benefit of digitization in the form of simplification of process and reduced timelines for filing the return,” said Baweja.
E-assessment of tax returns
“Another major revamp the tax department has undertaken in the recent times is the move to e-assessments. Notices are now sent to taxpayers via e-mail and responses are also furnished online at the choice of the taxpayer (depending on the complexity). The aim is to reduce the processing time as well as human intervention,” said Chadha.

Procedure to Pay PLI premium through Online



GDS Unions' letter addressed to Hon'ble MoC on the implementation of GDS Committee recommendations


ALL INDIA GRAMIN DAK SEVAK UNION (AIGDSU)
ALL INDIA POSTAL EMPLOYEES UNION – GDS (AIPEU-GDS)
NATIONAL  UNION OF GRAMIN DAK SEVAKS(NUGDS)
______________________________________________

No.GDS JCA/CHQ/6-1/2018                                                                            Dt.12-07-2018

To
Shri Manoj Sinhaji
Hon’ble Minister of State for Communications (IC)
Govt. of India
Sanchar Bhawan
New Delhi – 110 001

Respected Sir,

The three above GDS Unions has given a deep and serious consideration to the implementation orders on the report of Kamalesh Chandra Committee on GDS issues and expresses its deep disappointment, anguish, pain and resentment on the way in which the GDS employees have been ditched and robbed of their due wages and arrears.

The Department of Posts, intentionally delayed 18 months to implement the GDS Committee recommendations. The confidence of the GDS on the department has been dashed by the ground by manipulative orders issued after some 20 days of the Cabinet decision.

The Gramin Dak Sevaks are hugely shocked and disappointed that report of the Committee has been wrongfully manipulated and amended. This manipulation and unjustified amendement of the report of the Committee has been given the serious detriment of the GDS employees and has put them to the cumulative loss of lakhs of rupees.

The GDS unions have felt that the major and important recommendations of GDS Committee has been over looked and neglected. We are demanding for implementation of major recommendations of the Committee and modifications suggested by GDS Unions enclosed in the Annexure within one month.

We humbly requesting our Hon’ble Minister for Communications for intervention and utilize his good offices to make suitable instructions to the Department of Posts for implementation of  major and positive recommendations of Kamalesh Chandra Committee .

Yours sincerely,

                Sd/-                                                         Sd/-                                                 Sd/-

S.S.MAHADEVAIAH
General Secretary
AIGDSU
P.U.MURALIDHARAN
General Secretary
NUGDS
P.PANDURANGARAO
General Secretary
AIPEU-GDS

TRANSPORT ALLOWANCE 

No.21/3/2017E-IIB
Government of India
Ministry of Finance
Department of Expenditure

New Delhi, the 12th July, 2018
Office Memorandum

Subject: Transport Allowance at double the normal rates to persons with disabilities employed in Central Government.

            References have been received in this Department seeking clarification whether Transport Allowance at double the normal rate is admissible to persons with disabilities employed in Central Government who have been provided with Government Accommodation within one km. of office or within the campus housing the place of work and residence.

2. The matter has been considered in this Department and it clarified that persons with disabilities employed in Central Government, as mentioned in Para 2(iii) of 0M No.21/5/2017-EII(B) dated 07.07.2017 regarding grant of Transport Allowance as 7th CPC rates, are eligible to draw Transport Allowance at double the normal rates + DA thereon, irrespective of whether they are residing within the campus – housing the place of work and residence or Govt. or private accommodation within one km. of office.

All other terms and conditions regulating the Transport Allowance at double the normal rates will remain the same.
4. This is ssued with the approval of Secretary (Expenditure).
sd/-
(Nirmala Dev)
Deputy Secretary to the Govemment of India