Preservation Period Of Records At Branch Offices

Preservation period of records at Branch Offices is as under -

1	Branch Office Account (Pa.6)	3 years after they are used
2	BO Journal (Pa-5), BO slips	3 years after they are used
3	Book of BO receipts (Ms-87(a))	2 years after they are used
4	Regd lists/Parcel lists/Mail lists	2 years after they are used
5	Invoices received from P.S.D	3 years.
6	BO Slips	2 years.
7	Order Book/Stock Book	To be destroyed after special permission from Divisional Head
8	Postman book (ms-87)	2 years
9	Book of postmarks	2 years
10	Depatmental Circulars	Permanent
11	Enumeration returns	5 years
12	Yearly Value Returns(YVR))	5 years

(Rule 21 of Branch Offices Rules)

Note: The records i.e Order book, Stock book, Postman book and Book of Postmarks should be destroyed by fire in presence of BPM or otherwise, in such a manner that they may not be used again. Other record should be torn up and sold as waste paper by BPM and credit sale proceeds to “UCR”.