Thursday 28 January 2016
HAND BOOK 2016 PUBLISHED BY OUR AIPEU GR.C CHQ
Wednesday, 28 January 2016
HAND BOOK 2016 PUBLISHED BY OUR AIPEU GR.C CHQ
Dear comrades,
Hand book 2016 is being published by our AIPEU P3 CHQ.It contains four parts.
PART 1.EXCERPTS FROM SEVENTH PAY COMMISSION REPORT(COMMON AND POSTAL RELATED ISSUES)
PART 2.CENTRAL GOVT.EMPLOYEES
PART3.POSTAL EMPLOYEES (EXCLUSIVE)
PART 4.ORGANISATION
This Hand book is very useful to all postal employees to know the recent orders and update our department knowledge .This book is complied by our ex.General Secretary KVS.It costs Rs.170/-Those who are wanted this Hand book kindly contact our Divisional Secretary .
Hand book 2016 is being published by our AIPEU P3 CHQ.It contains four parts.
PART 1.EXCERPTS FROM SEVENTH PAY COMMISSION REPORT(COMMON AND POSTAL RELATED ISSUES)
PART 2.CENTRAL GOVT.EMPLOYEES
PART3.POSTAL EMPLOYEES (EXCLUSIVE)
PART 4.ORGANISATION
This Hand book is very useful to all postal employees to know the recent orders and update our department knowledge .This book is complied by our ex.General Secretary KVS.It costs Rs.170/-Those who are wanted this Hand book kindly contact our Divisional Secretary .
Tuesday 26 January 2016
Implementation of CPMG Orders while migration to CBS-Letter to CPMG
APU-III/CBS-Finacle/2016
Date: 18.01.2016
To
The Chief
Postmaster General
A.P.Circle
Hyderabad-500001
Sub: -
Implementation of CBS in all Post Offices-Non observing of prescribed
procedure/instructions issued by Circle Office by the divisions-Reg
Ref: -
Minutes of the Meeting chaired by the Chief Postmaster General held with M/S
Infosys circulated vide Lr.No.FS/CBS/Misc/12-13 dated 20.06.2014
Sir,
A meeting was conducted under the chairman ship of Chief Postmaster General on
18.06.2014 with M/S Infosys team members regarding implementation of CBS in all
the Post Offices in A.P.Circle. Minutes of the said meeting were circulated
vide reference cited above.
A kind reference is invited to the reference cited above, where in point No.4
and 5 are very clearly stipulates the following.
“DPM/APM SB
should be made free and attend the verification of digitized data on daily
basis. He will be in charge of credibility of data” and
“All the
manual records should be segregated by concerned postmasters and the same has
to be authenticated by respective sub divisional heads”.
While it is so, the divisional heads are not following these guidelines in true
spirit and they are simply mounting pressure on the Postmasters/SPMs only for
credibility and authentication of digitized data.
The guidelines are very clear that the in charge of Savings Bank (APM/DPM/SPM)
should be made free from their normal duty for verification of digitized data
on daily basis as he is the in charge of credibility of data. All most all the
divisional heads are not following the same in line but they are insisting them
to verify the data besides performing their regular duty which is contrary to
the CO guidelines on the subject.
While digitizing the manual data postmasters should segregate the manual data
and the same has to be authenticated by respective sub divisional heads. But
the divisional heads are not insisting the sub divisional heads for
authentication and the orders of CO are not following scrupulously in this
aspect. The divisional heads are insisting the Postmasters/SPMs for giving
signing off for CBS without authenticating by the sub divisional heads.
The non following of the above Chief Postmaster General orders by the
divisional heads is most irregular and my union is taking a serious note on the
above irregularity.
Therefore it is requested to cause to issue suitable instructions for
implementation of the above orders scrupulously and suitable action may be
taken on the divisional heads for not following the above orders in line.
A line in reply is highly solicited.
Yours faithfully
DASV Prasad
Circle Secretary
Problems faced by the staff while implementing Mc.Camish
APU-III/Mc.Camish/2016 Date: 18.01.2016
To
The Chief Postmaster General
A.P.Circle
Hyderabad-500001
Sub: - Implementation of Mc.Camish in Post
Offices-Problems faced by the staff on implementation-Reg
Sir,
Rollout of Mc.Camish by all the Post Offices is in progress in the circle.
While rolling out to Mc.Camish plat form by all the post offices, the following
problems are facing by the staff and hence the same may please taken for redress
the issue in a manner to be benefitted by the customer as well as improving the
quality of services by the department.
1. Sanitization of
data is not done by the most of the divisions before rolling out of Mc.Camish
plat form. Hence most of the policies are not seen in the data base after
rolling out to Mc.Camish. Therefore it is requested to provide a provision may
please be given to all the CPCs for some time for updating of old policies
where they are not up dated.
2. Some of the
policies are wrongly shown i. e payment through pass book shows salary recovery
and salary recovery shows payment through pass book. Due to this problem the
customers are worst sufferers and ultimately the counter staff is facing public
ire. It is requested to authentication of change of type i.e pass book or
salary recovery has to be given to CPCs for some time to cut the delay in the
procedure.
3. A detailed
operation manual containing detailed procedure to be followed by the all post
offices for various services to be offered by the department in PLI/RPLI, step
by step has to be circulated to all the post offices. The hard copy of the
instructions has to be circulated.
4. At present user
IDs and pass words are given to some of the officials i.e one trained official
in each post office only. Due to this practice the same user ID and Pass word
is used by all the officials who dealt with PLI/RPLI by violating the
directorate guide lines on the subject. Hence it is requested to supply user
IDs and pass words to all the staff for keep using the same secure and safe as
per the directorate guide lines.
5. Initially CPCs
may be provided with sufficient staff to attend the customers as per the
instructions in vogue.
6. The Mc.Camish
plat form is introducing in all the post offices without imparting proper
training to the staff. Hence it is requested to impart proper training to all
the staff immediately.
7. Most of the
procedures are cumbersome in Mc.Camish. All the procedures and modifications
may please be made easy and cut the delay in service to the public.
8. Due to the above
problems the customers are worst sufferers and the impact of the same is
reflecting in procuring the business from the public.
Keeping in view of the circumstances explained above, it
is requested to resolve the issues immediately to serve the public more
efficiently and get the business from them to sustain in the competitive market
as a leader.
Yours faithfully
(DASV Prasad)
Circle Secretary
LETTER ADDRESSED TO THE HON`BLE MINISTER, COMMUNICATIONS & IT ONMISERIES AND UNTOLD SUFFERINGS FACED BY THE STAFF IN CBS &CIS ROLLED OUT OFFICES THROUGHOUT THE NATION – IMMEDIATE AND PERSONAL INTERVENTION REQUESTED TO REIN IN THE SITUATION.
No. PF-35/CBS/2016 Dated: 20th January, 2016
To
Shri Ravi Shankar Prasad,
Hon`ble Minister, Communications & IT,
Government of India,
New Delhi-110 001
Sub: Miseries and untold sufferings faced by the staff in CBS &CIS rolled out offices throughout the nation – Immediate and personal intervention requested to rein in the situation.
With due respects and profound regards, we are perforced to bring the following to your kind notice for your immediate intervention and to halt the hasty exercise without minding the adverse effects in implementing the CBS and CIS by the administration in the Postal department.
At the outset, we wish to make it clear that we are not against to the modernisation of the postal service and we are welcoming the recent changes taken place in the department in the arena of modernisation. In fact, it is the postal service that only modernize without engaging any experts or other agencies with the fullest cooperation and optimum utilization of the staff particularly the Postal Assistants called as Systems administrator with their personal knowledge which they already acquired in the computer oriented operations. Even today the same officials only attend faults and servicesby releasing so many patches to the software and maintain properly whenever required and not depending the agency services and without any extra remunerations.
Now, ahasty exercise is being carried out by the department and CBS migration is undergoing in large no. of offices in many Circles without minding the capacity of the network and the peripherals available in the offices. Till time more than 6000 offices are rolled out to CBS, due to the pressure exercised by the Department in haste. Because of such anunrealistic fast approach, the end users at the Counter area are affected very badly, and the public are also suffering a lot.
Whereas, in Banking Sector, when such migration is undertaken, it has been carried out in a phased manner; for example, in SBI, the leader in Banking sector, the migration was made only in 100 branches at the first year and so on.
It is the known fact that the staff are suffering and struggling with the outdated computers and peripherals, which were purchased during the year 2000 to 2005 that is at the time of introduction of computer in the post offices and no adequate funding has been made so far to replace or substitute them till date and as a whole the Department is surviving with very old outdated hardware. Even proper up gradation of CPU has not been made in many areas and the Software loaded is upto Windows XP, almost in most of the offices. Finacle can be loaded only with Windows 7 and hence the officers at ground level are pressurized to use pirated version of Windows 7, which is totally illegal and leads to legal litigation from Microsoft. The staff are compelled to work in the outdated mode with pirated software, resulting in non-operation.
The MOU made with M/s Sify, for network integration is limiting to low bandwidth such as 128 Kbps to 256 Kbps in single and double handed offices, and 256 kbps to 512 kbps in ‘A’ class to LSG offices resulting in sluggish connectivity and takes hours together to transform the data. This results in hang over and the transactions could not be able to be made at the instant, as the Department expects. It requires at least 1 to 4 Mbps and M/s Sify refused to increase the bandwidth now. Despite these facts were brought to the notice of the Secretary, Department of Posts several times, still there is no action to upgrade the bandwidth to the existing needy offices but going on introducing CBS in new offices and creating the problems further.
End of day process cannot be made after validation/supervisor verification and the staff has to wait for the nod from the Infosys, even after midnights on several days and at times it can be made on the next day morning. Even the women employees are compelled to complete the EOD process in midnights and their husbands or wards waiting till midnights to carry home. They could not attend even their family, personal and social obligations, resulting in loss of mental balance, family problems, stress and social problems. There is no safety and security for the women employees leaving the office by late nights, especially in rural areas, where there is no transportation available. It is our responsibility to ensure the safety and security of the women employees and no untoward incident should be allowed to happen as in case of Jyoti Singh Pandey of New Delhi.
Even the Help desk provided is not answering and the end users are taken to task and receiving brick bats from the irate public. This results in closing of accounts in large numbers that too, can be made not on the date of presentation but after few days and our Department loses large chunk of customers, because of the miscalculations, wrong estimations and over ambitious stand of the bureaucrats. If the particulars about the closure of accounts by the public in the CBS introduced offices is collected, it will establish our concern about the service.
Consequent to the increase in large number of Post Offices on CBS, it was observed for the past four months that the Data Centre Closure process is executed during day time that too during peak Counter hours. This results in slow accessibility of Finacle throughout the country. Irrespective of bandwidth, the Finacle slowness has been experienced in all Post Offices in the recent past. This affects the public services very badly during the peak hour viz.from 11.00 am to 03.00 pm on daily basis.
Further, due to Finacle slowness, the most affected operation is the Cheque Clearing operations. The Clearance House sends the images of the cheques to the Head Offices at around 08.00 am in the morning. The onus of furnishing the information pertaining to Bounced Cheques, that too before 11 am to the clearing house, lies on the respective Head Offices. If the information pertaining to Bounced Cheques is not received before 11.00 am from the concerned HOs, the entire amount of Inward Clearance cheques are deemed to be CLEARED by the clearance house. This leads to encashment of bounced cheques, the responsibility of which lies on the shoulder of the poor officials and they have to face contributory negligence recoveries.
Since from the day of the first migration, the staff unions are complaining about the deficiency in services provided my M/S Infosys Ltd, especially facing enormous problems in the Finacle Software, besides bandwidth, network, transmission and Server problems. On each and every occasion or from the day we are complaining at all levels, there is one word reply that, everything will be set right and put into rails one by one as this is only the transition period and everybody should bear with, in the interest of the Department. This is the saying mooted out and spread everywhere, from top to bottom. Now the 2 years Contract period for total the implementation is nearing completion and there is no sign of improvement and the problems persist and aggravate everywhere. It is most unfortunate to mention that the postal employees are all bearing with all these hardships and sufferings, in the interest of M/S Infosys.
Because of all these deficiencies the Department not only losing the customers, besides there is huge loss of man days and due to non-operation there is huge loss of money. This should be compensated with. There is a penalty clause in the Contract for deficiency in service. Instead of pulling the poor ground level officials, the application of penalty clause may perhaps be considered and applied on the service providers’ viz. Ms. Infosys and M/s Sify. It is reported that India Post has undertaken the project for switching over to Core Banking Solution platform with a total project outlay of Rs.800 crores. Hence, in the interest of the Department, we request the Hon’ble Minister for Communication to pursue with, on the direction, in order to pull the vendor and to save the customer services, the image of the Department and the public money.
The following are the few examples the staff facing across the counters which have not been attended by the department but expanding the problems to more offices in the nation.
1. Connectivity is the major problem which is damping the image of the Postal Department.
2. Slowness & non accessibility of Finacle server affects the day to day work. (Each and every transaction getting an error message “COULD NOT CONNECT THE SERVER”, “SERVER IS NOT ACCESSIBLE”, “PLEASE CONTACT YOUR ADMINISTRATOR”, “WEB PAGE COULD NOT OPEN THIS PAGE” etc.,)
3. “USER ALREADY LOGIN” problem is occurring very often. In single handed offices System Administrator should alone rush and resolve this problem.
4. Even in first attempt an error message “USER ID IS LOCKED. PLEASE CONTACT ADMINISTRATOR” and could not able to access the finacle. “CSAC” menu only authorized to CPC. SO that they can only reset the user ID. ‘CSAC’ menu option may kindly be provided to Divisional SPO or concerned System Administrator.
5. Report option not working properly.
i) E.g, There is no provision to generate/print SSA LOT
ii) Certificate numbers not shown in the KVP/NSC certificates daily issue report
iii) Sometimes MIS & SCSS account numbers not shown in the LOT of counter transactions
iv) There is no provision to print the previous days LOT, Consolidation, KVP/NSC Issue & Discharge journals, SB automatic credit report etc.,
6. Total menus available in the Finacle not educated to all the officials. (Like CMRC, HABI, HPSP etc.,)
7. Inadequate training to the officials. Online training not given to the officials at the time of the training period. All the training were given to theoretically not practically (Eg., Agent transaction, Certificate discharge, Inventory movement etc.,)
8. SOL/Role change not effectively used by the administrative level. Whenever PA of the CBS counter proceeds on leave in his user ID working with other officials.
9. Some POSB rules are blindly violated in the CBS Finacle software. Eg., RD account can close even on the same day of opening, not bothering about the eligible date of birth for SSA account etc.,
10. No clear cut ruling about the other SOL transactions whether we can update the pass book entry of other office?
11. Changing of rules very often. Officials could not able to update the current rulings.
12. Even modifying the CIF ID no message received for deposit and withdrawal.
13. Deposits and withdrawals allowed to Supervisor option also. This cause to verify the transactions. Other office supervisor only can verify these transactions.
14. If someone office transaction verified at other office that particular transaction shown in the verified office’s LOT not in the transaction performed office’s LOT.
15. Certificate numbers not shown while issuing KVP/NSC certificates.
16. There is no option to reprint the certificate. If one forget to print the certificates there is no provision to print the same in future.
17. In the cheque clearing option facing much difficulty to find out the bank code, branch code, POSB cheque option not available in the said menu.
18. “ALREADY SESSION AVAILABLE” error message shown frequently.
19. BAT & DLT not shown in CBS Finacle.
20. If any withdrawal done no provision to block such amount till verifying the said transaction. There may be chance to withdraw the amount by using ATM card. In banking sector if any amount withdrawn such amount will be blocked and cannot withdraw by using ATM card.
There is not tangible action either by the department or by the vendors so far. Based on the above, our Union requests the Hon’ble Minister of Communications that
i) to stop such unmindful migrations into CBS/CIS immediately till settlement of the problems reported ;
ii) to provide adequate infrastructure to the ground level offices, such as replacement of systems, computer peripherals , UPS, battery, printers etc. immediately;
iii) to improve the bandwidth of sify network at least to the level of 512 kbps in single handed offices and to the level of 4Mbps in Head Post offices ;
iv) to centralize the EOD process at CPC level in all circles and to relieve the official at ground level after completion of validation process , without late night detention ;
v) to centralize the cheque clearance work at CPC level, since it is now under CBS ;
vi) to ensure the operation of CBS without interruption/slowness during peak hours to cater the need of the common public .
As we have no positive response from the department to mitigate the sufferings of the staff deployed in the CBS introduced offices and as an act of adding fuel to fire, the department unmindfully is introducing the CBS in the remaining offices and losing the customers as well as causing mental torture to the officials, we have no other alternate except to bring these facts before the Hon’ble Minister and seeking his personal intervention to create a congenial and calm working atmosphere and ensure a correct and well planned expansion of CBS further in the Department of Posts.
May we request your response, Sir,
[
With Profound regards,
Yours sincerely,
(R. N. Parashar)
Secretary General (NFPE) &
General Secretary (AIPEU Gr.-C)
Monday 25 January 2016
Pensioners accounts not to have more than 14 transactions in a Year
Pensioners accounts not to have more than 14 transactions in a Year
Reserve Bank Of India
RBI/2015-16/294
DGBA.GAD.No.2278/31.12.010/2015-16
DGBA.GAD.No.2278/31.12.010/2015-16
January 21,2016
The Chairman & Managing Director/
The Chief Executive Officer
All Agency Banks
The Chief Executive Officer
All Agency Banks
Dear Sir/Madam
Payment of Agency Commission on pension accounts
As you may be aware, agency banks are being compensated at Rs.65 per transaction for handling pension computation, payment and related services on behalf of Central and State Governments. As per the norms followed by the Government, a pensioner’s account should not have more than 14 credit transactions in a calendar year attributable to pension and related arrear payments, if any.
2. It has however come to our notice that certain banks are apportioning payment of arrears on account of Dearness Relief (DR) and/or delay in start of pension monthwise, thus, resulting in inflated agency commission claims. It is reiterated that number of commisionable transactions for payment of agency commission on account of pension in a year should not exceed 14. This includes one monthly credit for payment of net pension and a maximum of two per year for payment of arrears on account of increase in DR, if applicable.
3. It is also reiterated that cases involving payment of arrears on account of late start/restart of pension qualifies as a single transaction for claiming of agency commission. In other words, any payment of arrears on account of late start/restart of pension should be effected in a single credit transaction instead of separate monthly credits.
4. Some of the Central Government Departments and State Governments prefer to compute the pension figures on their own and pass them on to banks for payment. Such transactions may be included under non-pension payments, on which agency commission is payable on a turnover basis as per the existing norms (currently at 5.5 paise per Rs. 100/-).
Yours faithfully
(Manish Parashar)
Deputy General Manager
Deputy General Manager
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