IMPORTANT EXCERPTS OF REVISED ANNEXURE TO SB ORDER 14/2015

Saturday, August 6, 2016

  The important features of Addendum II to SB order 14/2015 dated 04.08.16 is furnished here under.

IMPORTANT FEATURES OF THE ORDER ARE SUMMARIZED FOR READY REFERENCE

v  MAINTENANCE OF VOUCHER CHECKING REGISTER DISCONTINUED. (Sub para ( v ) of Para 5.2.2 (b)

v  GENERAL CHECK OF VOUCHERS :  ( Para 5.2.2 )

All categories with respect to LOT viewed from Finacle. All points prescribed for General check of vouchers ain Rule 11 of SB control procedure.

v  VOUCHER CHECKING :

POSTAL ASST (SBCO)

1.      All closures in r/o all categories

2.      Part wdls / Loan in r/o RD and PPF categories

3.      All vouchers of  Rs 20,000/- and above in r/o SB,PPF and  SSA categories in LSG and above status offices.

4.      For below LSG offices, 100% checking of all vouchers for all categories

5.      New accounts opened for Rs5 lacs and above in all categories.

Points to be checked :

1. LOT date, Value date,  Account no., Transaction   ID, and amount as prescribed above.

2. If any difference in LOT and Value date noted, It should be supported by proper error extract or approval of competent authority .

3. If there is more than 3 days difference (in other than clearing ) and more than 7 days in (clearing) transactions, full transactions should be checked in Finacle through HTI and objection be raised if required. Objection along with LOT / Screen shot of HTI should be sent.

4. In case of wdls exceeding Rs5000/- signature of depositor in the wdl form should be attested by two Postal officials except in single handed offices.

5. In case of cheque transactions, Rules regarding this shall be followed. In case of CTS clearing image of cheque should be treated at par with cheques.

SUPERVISOR (SBCO) :

5% of vouchers ( to be selected from transactions of greater than Rs50,000/- )and countersigned.

PAs & Supervisor has to sign the vouchers checked as above.

v  Submission of returns :(Para 5.8)

S.no.	Particulars of returns	due date	office to which due
1	Copy of Stt. Register (Non-financial if all POs are in CBS	by the 10thof following month	General Manager PA & F
2	Report of silent accounts (To be taken from Finacle application)	by the 10thof following month	General Manager PA & F
3	Annual interest summary	in the month of April	General Manager PA & F & AO ICO SB

v  Preservation of Record:(Para 5.11)

S no.	Particulars of records	Preservation  period
1	Vouchers with consolidation	5 years
	Consolidated journal	1 year
	Undeliverable Pass books	1 year
	Statistical register	3 years
	Objection register	2 years after settlement of all objections
	Interest adjustment register	5 years

v  Nominal Roll (MS-12) to be maintained in computerized form 

Our Circle association draws your attention to the resolutions passed in our 5th  CWC meeting at Madurai and action taken by our General Secretary on it .

These orders are issued after consulting our association ( in the letter itself it is quoted as "SBCO associations") 

We appreciate our General Secretary to get it done. 

Our continuous efforts on the subjects make our officials to feel  relief to some extent. 

We assure you all that we will fight to get and safeguard the interest of our SBCO cadre. 

We sincerely hope you all  support our Association  in safeguarding the interest  of our cadre.

Source : All India Postal SBCO Employees Association - TN Circle