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Friday 15 May 2015

Minutes of Monthly meeting with AIPEU Class III Union held on 28.01.2015

MINUTES OF MONTHLY MEETING HELD ON 28.01.2015
DEPARTMENT OF POSTS: INDIA
OFFICE OF THE SR.SUPDT.OF POST OFFICES,CHITTOOR DIVISION,CHITTOOR
Minutes of Monthly meeting with AIPEU Class III Union held on 28.01.2015 at 11.00hrs
                                                            PRESENT
Administration side                            Staff side  AIPEU CL III
                                                            S/Shri
1. Shri L.S.N.Murty,                           1.  S.B. Sardar, OA, DO, Chittoor.
    Sr. Supdt. of Post offices,                 2. M.Nagamuni,Off.APM, Chittoor HO.
    Chittoor Division, Chittoor-1.        3.  C.Mahadevan, Treasurer, Chittoor HO          
           
AIPEU (POSTMEN &MTD )
                                                            1. K. Dandayudhapani, Cashoverseer, Chittoor HO   
                                                           
GDS
                                                            1. G. Ramamurthy, GDS MD/MC,
    U.B.Palle BO a/w Kanipakam SO
                                                            2. C.R.Madanamohan Reddy, BPM, Kalagatur BO
                                                                a/w Palamaner MDG.

OLD ITEMS   
1.      Non supply of Uniforms to Postman, Staff.

The PSD, Guntakal was reminded to supply uniform, in turn the PSD, Guntakal reminded the PSD, Hyderabad for supply of uniforms. On receipt from PSD, uniforms will be supplied immediately.


2.      Police protection for remittance of huge cash to SO`s and Bo`s may be provided.

Whenever cash is required for NREGS payments, sufficient cash is being supplied to all the SOs by arranging police escort wherever necessary. No problem is being faced by the SPMs.

3.      Necessary orders for maintenance and safety measures for remittance and keeping of  
      heavy cash at SO`s and BO`s exceeding authorized limits.

      Cash is being supplied to all the SOs through police escort whenever necessary. Union suggests drawal of cash from Bank twice instead of once, resulting in huge accumulation of cash at SOs. The suggestion of the union is accepted in principle.


4.      Supply of chairs to postman staff at Madanapalle HO and Chittoor HO

The item was already closed in the last monthly meeting. This will be considered   depending upon funds position.

5.      Grant of permission to engage short duty PA/ Out Sourcing in place of vacant and
      Shortage posts at Palamaner MDG, A and B class offices.

Permission was already granted to engage short duty PAs in Vacant posts at Hos, LSG SOs, MDGs and A Class SOs                                                           


6.      Supply of inverters to all offices.

The RO was again requested for supply of inverters to B- class offices during the year 2014-15, as sufficient funds were not allotted during the year 2013.14.


7.      Transfer of POTD machines from SPMs to willing GDS officials for payment of SS pension payments.

No representation received from the SPMs regarding their unwillingness to operate POTD with sufficient reasons.


8.      Upgradation of RAM in old computers at Chittoor HO.

The matter was taken up with RO. Funds are awaited.


9.   Non sanction of RPLI incentive.

Funds allotted under PP&SS. Rs.13, 00,000- vide RO Lr. Dtd 27.01.2015. Sanctions are under issue


10. For cash remittance during the NREGS /SS payments private agency may be    
      Engaged as in Banks.

Proposal for providing security guards for conveyance of cash was submitted to R.O vide this office letter dtd 08.09.2014. R.O. orders are yet to be received.


10.  Non clearance of unused furniture at Cycle stand. Good furniture may be supplied to needy Sub offices.

This will be done immediately.




11.  Sify network is  working slowly  as a results CBS work get delayed at CTR HO and  
in Some SOs Sify network is not working.

The Sify site Engineer corrected the problems on 20-01-2015. SPMs/PMs are directed to raise tickets whenever such issues arise.


12.  Supply of Dot matrix printers to Chittoor HO.

The matter was taken up with R.O. One Printer will be purchased locally to reduce the problem at the counter.


14. Supply of new Systems to NPO, Mails section and Accounts branch at Chittoor HO.

      Replacement will be done on receipt of new supplies.


15. AMC to Computers/ UPS/ Generators

      Regarding Genset, the proposal for entering into AMC has already been sent to R.O.
      The proposal is yet to be accepted.


16. Withdrawal of payment of SS payments through authentication of VRO /BPMs.

The BPMs has no responsibility over payments made on authentication of VROs. The BPMs has to verify the photos available in pass book of beneficiaries before making entries                                                                                                 (Item Closed)



17. Creation of GDS posts at Kanipakam SO (GDS MP II), Doddipalle BO (GDS MD)   
      etc.

Latest statistics of Kanipakam SO will be examined.


18. Non attending to repairs to POTD machines

      New POTD machines are being replaced                                                 (Item Closed)





19. Revision of allowances to BPMs who completed targets.

All SDHs were instructed to submit statistics of all the BPMs in the Division including SSP payments for revision of TRCA. Statistics are awaited from the SDHs.
This will be done on priority basis.


20. Nonpayment of PLI incentive (Sri.V.Sudharkar Naidu, Smt.T.Mohana, Sri.P.Balaji  
      etc., submitted bills but not yet sanctioned. )

      Pending at Circle office, Hyderabad. CO will be requested again

New Items:

01.  As per establishment rolls in Chittoor HO and Madanapalle HO are having full strength but physically both the HOs are running with acute shortage of staff due to permanent deputation to either other offices/ higher posts. Hence the staff is bitterly suffering due to heavy work. Therefore the staff may be reback to original posts/ alternate arrangements may be made.

The problem will be solved during rotational transfer/ new recruitment


02.  Sanction of PRI (P) post at Chittoor HO and APM a/cs posts at Madanapalle HO.

The matter will be taken up with the RO, Kurnool on obtaining latest statistics


03.  Sanction of cash handling allowance to all SPMs.

Cash handling allowance will be granted to Treasurers only. However, Special pay for handling / custody of cash by SPMs will be granted @ Rs.20/- to Rs.35/- p.m. depending upon amount of cash handled per day. Statistics will be called for as required suitably.

04.  Revision of allowances of GDS MDs at Chittoor HO.

Latest statistics were sent to the ASP, Chittoor North Sub Dn. for verification and they are awaited. On receipt of the same, the case will be examined.


05.  Non supply of pay slips to GDS employees.

Postmaster, Chittoor HO /Madanapalle HO will be instructed to supply pay slips to GDS every month.

06.  All the SPM/ GDS BPM are suffering with opening of Rs.10/- denomination RD a/cs. Daily harassing over phone to complete daily targets of opening of RD a/cs.

The SPMs/BPMs are instructed to get open new accounts by motivating public.


07.  Social Security payments are being ordered to distribute at places other than office premises in urban areas. Regular customers are complaining for dislocation of services. Suitable arrangements may be made.

This is under examination.


08.  SS payments were not equally distributed to all offices including BOs at Urban areas. For example Madanapalle HO was allotted SS pension payments but later all the pension payments directed to Madanapalle Bazar SO. Likewise Chittoor Collectorate/ Chittoor North SOs were also not allotted pension payments. Hence pension payments may be evenly distributed.

This is under examination.


Endt. No. U3/1   dated at Chittoor - 517 001 the  30-Jan-2015 .    
Copy to:-
  1. The Divisional Secretary, AIPEU Class III (Sri S.B.Sardar, OA, Chittoor DO)          
  2. Shri D.A.S.V.Prasad, Circle Secretary, AIPEU Class III union, B1 P&T Quarters,
    Chikkadapalle, Hyderabad-500 030.   
  3. Sri S.Humayun, Circle Secretary, AIPEU Postman & Group-D at Nellore. 
  4. Sri B.V.Rao, Circle Secretary, AIPEDE Union at Tenali
  5. The Divisional Secretary, AIPEU Postmen & Group-D, Chittoor (Sri K.
     Dandayudhapani, Cashoverseer, Chittoor HO)
  6. The Divisional Secretary, AIPEDE Union, Chittoor (Sri G.Ramamurthy Chetty,
     GDS MD/MC, Uttarabrahmanapalle BO a/w Kanipakam SO)
  7. The Postmaster General, Kurnool Region, Kurnool - 518 002 for favour of information.           
8-17.All OAs concerned for immediate action and to compliance report within a fortnight.
Sr. Supdt. of Post Offices,
      Chittoor Division.


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